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Q2:
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How can I reserve a school facility?
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To reserve any school facility, you are required to complete a Permit Request Form. These forms are available from: the Permits Department, the front reception desk at the Catholic Education Centre, the main office of any of our schools and on our website.
The completed Application Form can be brought in or mailed to:
Permits Department
5685 Keaton Crescent
Mississauga, Ontario, L5R 3H5
Additionally, the application form can be faxed directly to the attention of the Permits Department at 905-890-8001.
A minimum of 2 weeks is required to process an application.
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Q4:
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Who has priority for booking school facilities?
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The school in question will have first priority for school activities. When not required, the space is made available to the community. Priority will be given to existing permit holders. All new requests will be on a first come first serve basis according to available space.
If a booked space or the entire school is required for a school function, an existing permit will be cancelled. The permit holder will be given as much notice as possible. In emergencies, little or no advance notice may be given. The board also maintains the right to cancel any permit for any misuse of the facility.
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Q5:
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When are school facilities available throughout the year?
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School facilities will be available during the school year, September to June, Monday to Friday from 6:00pm to 10:00pm in 2 hour blocks. Weekend use of school facilities are subject to availability.
School facilities are not available during:
- Statutory Holidays
- Evenings or weekends during the summer months
- The last two weeks of August
- The first two weeks of September
- Christmas Break
- March Break
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Q7:
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Can I have back to back permits?
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Permits for back to back time slots will not be approved. This is due to facilitating a more open environment for all members of the community to use our school facilities.
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Q9:
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Will I receive a make-up day if my permit gets cancelled for any reason?
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If an approved permit is cancelled by the user, no make-up day will be granted. Any user cancelled permit, or day within a permit, will be lost.
If a permit must be cancelled due to a priority event, or weather related condition(s), refunds will be issued for nightly fees, as no make-up day will be granted.
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Q14:
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What user category am I in? / How much will it cost to have my event at a school facility?
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There are multiple factors regarding the fees attached to booking a facility. These differences relate to: the reason the facility is being used, if it is a Youth or Adult Group, as well as how applicants fall into one of two categories:
1) Registered Not-for-Profit Groups for recreational programs not supported by the Board
2) Corporate For-Profit Groups, individuals and organizations
The full chart of our fee schedule can be found on our website under the “Rates” column.
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Q16:
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Will I need liability insurance?
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You will need to provide Proof of Insurance in the amount of $2 million. The Dufferin-Peel Catholic District School Board must be added to the policy as an additional insured. If your group does not already have coverage, Proof of Insurance can be purchased through the Permits Department and the cost will be added to your permit.
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Q17:
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How do I make a payment?
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Payment can be made through Visa/Mastercard in person at the permits Department or a cheque can be mailed to the Permits Department, payable to the Dufferin-Peel Catholic District School Board.
All permit fees must be made prior to the permit start date.
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Q18:
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Do I need to have the permit form on me during the permit? What if I require another copy?
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Permit holders are responsible for retaining permits and insurance information. A copy of the processed permit must be with the group at all times while on school property. Either the applicant or the alternate contact named must be personally present and identifiable by valid photo identification acceptable to the Board or access to the school premises will be denied.
Duplicate copies will only be provided for an administrative fee.
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Q19:
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How do I change an already processed permit request?
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Once a permit is processed, any subsequent changes can be made by contacting one of the Permit Clerks.
Each time a change is requested after a permit is processed, the change will be subject to a non-refundable administration fee.
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Q20:
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How can I cancel a permit?
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Once a permit is processed, the cancellation will be subject to a non-refundable administration fee. All cancellations must be made a minimum of 48 hours prior to the start of the permit. Weekend events must be cancelled no later than Wednesday of the same week.
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Q21:
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Who is responsible for location supervision?
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You are required to have a group leader on site to comply with the Board’s requirements for the event. The group leader is responsible for the members of the group and their spectators while in the school building. If more than one room is required, an adult supervisor is to be assigned to that room.
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Q22:
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What are the safety procedures?
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You are responsible to review the Board’s fire/emergency plan before holding an activity at a school facility. A copy of the fire/emergency plan is available at the school.
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Q23:
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Can our group use school equipment?
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In terms of equipment, no school equipment of any kind will be made available to any group without prior consent of the Permit Officer. Additionally, only Board employees may adjust, move or operate any equipment on the premises.
The Board will also not store any equipment or supplies owned by any permit groups, and shall not be held liable for damages or the loss of any non-Board equipment or supplies.
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Q24:
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What are the parking regulations?
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Fire routes and pedestrian walkways are to be kept clear at all times. Vehicles can only be parked in parking lots, not on playing fields or grass. You are responsible for advising participants and spectators that school parking is limited. The Board is not responsible for any vehicles illegally parked.
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